This is a crucial stage that precedes the actual translation. Official documents are often presented in PDF or image format and have a complex and demanding layout that requires excellent command and extensive experience with MS Word. The Word file must be optimized for translation and for the translation tool, so that the translation is fast, error-free, and consistent. The most common problems with these documents are as follows: compromised/difficult readability, handwritten text, overlapping text, text presented vertically and/or in a circular form, misaligned text, stamps and seals with text inside, presence of more than one language and/or different fonts, watermarks, problematic tables with symbols inside the cells, file protected against editing (OCR does not work).